Senior School Administrator – The Sallygate School

The post is for a full time permanent Senior School Administrator, working 37.5 hours per week and is based within our Education team in Southeast Kent. We offer a competitive salary range of £25,000 – £28,000 per annum. Further benefits include 36 days paid annual leave per year and a loyalty scheme which rewards you with extra annual leave following 2 years of service.

Additional Perks, Rewards and Benefits

• Private Optical, Dental and Audiological cover
• Private Medical care
• Loyalty scheme which rewards you with extra annual leave following 2 years of service, up to 5 extra days.
• Long service awards for 5-, 10- and 15-years’ service
• Regular team building days, parties, meals and more!
• Complimentary health and wellbeing support with our employee’s assistance programme
• Full Training Package 

We are looking for a skilled, experienced and enthusiastic person to fulfil the role of a senior school administrator, working closely with the Head Teacher and the Senior Leadership Team, attending to their administration needs alongside providing reception duties and general office support to the school. To line manage and supervise any other administration staff employed in the school.   To be an effective and efficient team member contributing to the smooth and efficient running of the school and the organisation overall. The post holder is primarily based in and supports the school, but forms part of a wider administrative team supporting the organisation as a whole.

Duties and Responsibilities

• Supporting the Head Teacher and Senior Leadership Team with all of their administration requirements
• To work alongside in support of and in partnership with team members and other professionals (Social Workers, Police, Education, and Health) to help looked after children reach targets and expectations as outlined in their care plans and other plans for permanence.
• Provide line management, supervision, induction and mentoring for other administration staff in the Sallygate School.
• Attending meetings, taking and reproducing appropriate notes and minutes, including School Management committee.
• Be responsible for the administration of some Exams data and Exam entries.
• Providing administrative, reception and general office support to the Sallygate
• Supporting the administration of the Human Resources, training, fostering and therapy teams as required.
• Maintaining school management information systems, ARBOR databases and records, registers and petty cash.
• Maintain, update and be responsible for the school Single Central Record.
• Accurately collate data of absence and expenses to input onto payroll sheets.
• Dealing with telephone and email enquiries in a timely, polite, and efficient manner and fielding them as appropriate.
• Supporting with booking and co-ordinating meetings, together with associated tasks including lunches and refreshments as appropriate
• Purchasing and maintaining office supplies
• Reception duties to include greeting clients, visitors and training course attendees, ensuring that they are welcomed to the company and are signed in.
• Sorting and distributing incoming post and organising and sending outgoing post
• Providing support to other administrative colleagues during busy times as directed
• Maintain confidentiality at all times.
• School admissions – maintaining records and collate new referral information.
• To ensure that Students records and files are kept updated including emergency contacts and medical forms, CIC information and relevant information passed to staff.
• To liaise with line manager regarding staff training needs, booking training and co-ordinating staff cover.
• Administer online training for staff and support maintaining training records.
• Support school and community events.
• Such other duties that may be deemed appropriate.

Qualifications

Good general education, GSCE English, Maths & ICT desirable

Skills and Experience

• Good written and verbal communication skills
• Attention to detail.
• Ability to work on own initiative.
• Good working knowledge of Microsoft Office, specifically Office 365, Word, Excel, and outlook.
• Organisation and prioritising workload skills.
• Desirable; knowledge of ARBOR, Bright HR and Monday.com.
• Minute taking skills
• Diary Management
• Good working knowledge of Microsoft Office, specifically Office 365, Word, Excel, and outlook.
• Organisation and prioritising workload skills.
• Desirable; knowledge of ARBOR, Bright HR and Monday.com.

Personal Qualities

• Polite and friendly manner with a can-do attitude
• Enthusiastic, flexible, and hard working
• Ability to work on own initiative.
• Reliable and punctual

Channels & Choices is an award winning, dynamic company specialising in children’s residential care, Fostering and Education based in Southeast Kent. OFSTED judge our services as ‘Good’ or ‘Outstanding’.

Channels and Choices specialise in working with children who have experienced trauma, most will have attachment difficulties.  We create a secure base for all the children in our care and we focus on achieving seamless transitions so that children can be part of a loving and nurturing family.

Channels and Choices are committed to safeguarding and promoting the welfare of the young people in our care. Staff are all required to adhere to the organisation’s Safeguarding Policies and Procedures. This post will be subject to a clear Enhanced DBS Disclosure, an employment background check, satisfactory references & verification of a right to work in the UK. As part of our commitment to Safer Recruitment, CV’s cannot be considered without a completed application form.

Channels & Choices are committed to ensuring that we are always recruiting, retaining, and promoting a diverse mix of colleagues who are representative of the diversity in our local community. We actively celebrate our staff’s different abilities, sexual orientation, ethnicity, faith, and gender. Everyone is welcome to apply for a job with Channels & Choices and our staff are supported in their development at all stages in their journey with us.